Dr. Allison*

Oculoplastic Surgery

Private Practice

Massachusetts

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Dr. Allison*, an oculoplastics surgeon whose activity is driven by an encounter-based workflow, sees 40 patients a day and practices out of multiple facilities. She acquires photos using her smartphone for each patient, which consist of an order sheet and multiple clinical photos. Each set of photos has to be correctly labeled per patient, and then associated with each patient's file in the appropriate EHR and assigned to the correct patient encounter. No problem, right? Wrong. These images don't have an accession number. They weren't ordered ahead of time. What to do?

Before discovering WinguMD’s encounter-based workflow technology, her typical workstream looked like this:

BEFORE WinguMD

  1. Patient arrives

  2. Patient documentation/interview

  3. Take photo(s) of appointment order and clinical photos of patient with digital camera - OR - manually type text to describe the presenting clinical issue

  4. Conduct appointment

  5. End patient encounter in facility’s EHR or patient record system.

LATER (2 minutes per patient)

  1. Connect camera to computer

  2. Manually look for each patient's photos and place into patient specific folder

  3. Re-name photos

  4. Open EHR/login

  5. Go to worklist

  6. Select each patient from worklist and upload each file in folder to the patient record

AFTER WinguMD

  1. Patient arrives

  2. Patient documentation/interview

  3. Take photos with smartphone using WinguMD

  4. Enter patient information into HIPAA secure app (20 seconds)

  5. Immediately categorize, enter Dx into notes field

  6. Tap to upload photo to EHR

  7. Conduct appointment

LATER

There is no later. All patient information has been accessible to everyone on the enterprise since the moment of acquisition and transmission.

 

Major Pediatric
Hospital*

  • Size: 289 beds

  • Southeast US

A top children’s specialty hospital with the largest pediatric teaching program in the southeastern U.S. In 2017 the hospital radiology was driven by the need to implement a secure, centralized platform to capture and share clinical photos inside their EMR. BodyMapSnap by WinguMD provided sharing and indexing of serial clinical photos across care teams as well as comparison with pathology and other imaging.

Prior to deploying the application, clinical photos were stored in multiple non-secure devices using numerous manual processes.

The ultrasound staff realized the benefits immediately, since every vascular malformation study includes mobile clinical photos and in some cases, the department can save half the original exam time, simply by launching the WinguMD app from the standard-issue iPad in the exam room and capturing the required clinical photos in seconds. Their Ultrasound supervisor said, "We save resources throughout the hospital because of WinguMD,". "We no longer have to call the PACS team and wait for their availability to include mobile photos in our exams. The study is done faster, the ultrasound room is available for the next exam more quickly, and most importantly, our delicate patients are not kept waiting because we can now finish the study quickly and focus on their comfort."

One of the largest challenges to mobile device app adoption and implementation is that still, data captured within the app doesn't make its way to the correct location within the EHR. WinguMD's (say something about the fact that we can upload images to where they should be, and how we plan to essentially map chats and mobile photos to the correct place in the eHR for immediate availability...