Names of providers or facility with an asterisk * have been altered per our privacy policy. Any resemblance to actual persons, living or dead, or actual providers is purely coincidental.

Nicklaus Children’s Hospital

Pediatric Radiology
Miami, Florida

300+ Beds Hospital
Up to 100 Cases per Day
Estimated 5 to 10 min per Case Saved

The Solution

In late 2017, the  team at Nicklaus Children's, led by Dr. Nolan Altman, Chief of Radiology, and Elise Hermes, Chief Nursing Information Officer, selected WinguMD's BodyMapSnap to close the visible light imaging gaps in their workflow.  With 440,000 outpatient visits per year and more than 168,000 imaging studies performed, even a few minutes saved in a study could result in a huge win.

The ultrasound staff realized even greater benefits immediately, since every vascular malformation study includes mobile clinical photos. In many cases, the department has reduced the original exam time by half, simply by launching the WinguMD app from the standard-issue iPad in the exam room, and capturing the required clinical photos in seconds.  

"We save resources throughout the hospital because of 
the WinguMD app," says Katrina Minalla, Ultrasound Supervisor.  "We no longer have to call the PACS team and wait for their availability to include mobile photos in our exams. The study is done faster, the ultrasound room is available for the next exam more quickly, and most importantly, our young patients are not kept waiting because we can now finish the study quickly and focus on their comfort and care."

The Results

Working closely with the Radiology IT team, WinguMD has designed a dataflow that utilizes the hospital's existing IT ecosystem.  Users are up and running quickly thanks to the familiar social-media style interface. 

"Our collaboration with WinguMD was driven by the need for a secure, centralized platform to capture and share clinical photos in the context of our EMR. BodyMapSnap allows sharing and indexing of serial clinical photos across care teams as well as comparison with pathology and other imaging," says Elise Hermes, Chief Nursing Information Officer. "We are excited about the communication tools this product provides, allowing for interdisciplinary collaboration. Prior to deploying the application, clinical photos were stored in multiple non-secure devices using numerous manual processes. WinguMD is a single and seamless solution for clinical photos that answers the needs of our care teams. Quality, continuity, security, and integration were our key drivers and intended outcomes.”

Nicklaus Children's plans to  record the care team's mobile chat dialogue for each encounter into the EHR. WinguMD is designing this function now and will deploy a new version of the app with these features in early 2019. 


Dr. Allison*

Private Oculoplastic Surgery
Massachusetts
20 - 30 cases per day
40 - 60 minutes saved per day

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Dr. Allison*, an oculoplastics surgeon whose activity is driven by an encounter-based workflow, sees 40 patients a day and practices out of multiple facilities. She acquires photos using her smartphone for each patient, which consist of an order sheet and multiple clinical photos. Each set of photos has to be correctly labeled per patient, and then associated with each patient's file in the appropriate EHR and assigned to the correct patient encounter. No problem, right? Wrong. These images don't have an accession number. They weren't ordered ahead of time. What to do?

Before discovering WinguMD’s encounter-based workflow technology, her typical workstream looked like this:

BEFORE WinguMD

  1. Patient arrives

  2. Patient documentation/interview

  3. Take photo(s) of appointment order and clinical photos of patient with digital camera - OR - manually type text to describe the presenting clinical issue

  4. Conduct appointment

  5. End patient encounter in facility’s EHR or patient record system.

LATER (2 minutes per patient)

  1. Connect camera to computer

  2. Manually look for each patient's photos and place into patient specific folder

  3. Re-name photos

  4. Open EHR/login

  5. Go to worklist

  6. Select each patient from worklist and upload each file in folder to the patient record

AFTER WinguMD

  1. Patient arrives

  2. Patient documentation/interview

  3. Take photos with smartphone using WinguMD

  4. Enter patient information into HIPAA secure app (20 seconds)

  5. Immediately categorize, enter Dx into notes field

  6. Tap to upload photo to EHR

  7. Conduct appointment

LATER

There is no later! All patient information has been accessible to everyone on the enterprise since the moment of acquisition and transmission.


calculate Your Cost Savings
Using This EXCEL WOrksheet

Now you have read how our customers are saving time and money and avoiding accidental HIPAA penalties. It's time for you to figure out your cost saving using our handy Microsoft Excel worksheet. We did build all the formulas so all you need to do is to plug in a few numbers to see how you can realize your own cost savings.